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and eCopy ShareScan Open Platform (OP) v3.0

eCopy ShareScan Open Platform (OP)Increase operating efficiency by integrating paper documents into your electronic workflow. Coupled with Sharp Digital IMAGER™ Systems, eCopy products transform paper documents into information that easily integrates with your business applications. Complementing Sharp's award winning ImageSEND technology, eCopy ShareScan OP v.3.0 offers a dynamic touch screen user interface with document preview, address integration, and other workflow enhancing features including Scan and Mail, Scan and Fax, and Scan to Desktop. With eCopy's Quick Connect feature you can create custom "scan to" buttons, automating the workflow process for scanned documents. In addition, eCopy's add-on Connectors offer native integration with a wide variety of enterprise software applications to help you maximize the return on your IT investment.

Benefits:

eCopy's ShareScan OP v3.0 and Sharp's Digital IMAGERs help improve overall business operations as well as streamline IT administration.

Business Operations Benefits:

  • Integrate paper documents with existing enterprise applications
  • Send paper documents electronically with security
  • Dynamic user interface displays unique user permission and preferences at the Sharp Digital IMAGER
  • Integrated freestanding touch screen with tilt swivel keyboard

IT Administration Benefits:

  • Configure multiple devices from one central location
  • Configure Sharp Digital IMAGERs with unique department requirements
  • Microsoft Centric Admin Model via MMC
  • Lower total cost of ownership

The eCopy ShareScan OP v3.0 is comprised of both hardware and software components:

Hardware:

eCopy ScanStation OP

  • Comprised of an integrated, free standing touch screen, keyboard, and PC
  • Connects easily to a Sharp Digital IMAGER
  • Supports both color and black and white scanning
  • To make an eCopy, simply place the paper document in the copier's paper tray and choose one of several "send" options
  • Destination options are shown as easy to read icons on the eCopy ScanStation OP touch screen and may include: Scan and Mail, Scan and Fax, Scan to Desktop, Scan to Printer, and Scan to Document Management System

Software:

eCopy ShareScan OP

  • eCopy ShareScan OP is the software that drives the eCopy ScanStation OP
  • eCopy ShareScan OP integrates seamlessly with Microsoft Windows and Novell Netware networks
  • eCopy ShareScan OP consists of three components: the eCopy ShareScan OP Client, eCopy ShareScan OP Admin Console, and eCopy ShareScan OP Services Manager
  • Administrators can manage connector profiles for multiple eCopy ScanStation OPs from an administrative workstation anywhere on the network
  • Additionally, eCopy ShareScan OP enables connections into fax, e-mail, and document management applications (add-on connectors only) from the device
  • Custom "Scan to" buttons can also be created using the eCopy Quick Connect feature
  • Color documents are scanned with eCopy Xpert Compression Technology which reduces file size by more than 99% of the original size
  • Files can be easily transmitted across a network, digitally stored, and printed with superb text and image quality

eCopy Desktop
eCopy Desktop provides a powerful set of document workflow tools that enable individual users to manage paper documents as electronic files right from their desktop workstations. eCopy Desktop works with most network fax, e-mail, and ODMA*-compliant document management applications: including, Lotus Notes Mail, Microsoft Exchange/Outlook, Captaris RightFax (NT Server), Interwoven, Documentum, and others. (10 licenses ship with the standard product)

*ODMA - Open Document Management API, an open industry standard that enables a desktop application to interface with a Document Management System (DMS).

eCopy Viewer
The eCopy Viewer is a small-footprint (1MB) viewing application that enables any user to view and print a scan, right from their desktop.

Connectors
An eCopy-enabled Sharp Digital IMAGER provides direct integration to a multitude of back-end applications via an eCopy Connector. A "Connector" is a link between an eCopy-enabled Sharp Digital IMAGER and a networked software application or service like e-mail, document management systems, fax servers, enterprise software applications, etc.

Core Connectors

  • Bundled with the base product
    • E-mail Connectors - Lotus Notes and Microsoft Exchange/Outlook
    • Fax Server Connectivity - Captaris Right Fax
  • Integrates paper with customer's e-mail application (Microsoft, Lotus, and Novell); fax service or server; desktop; printers
  • Directly integrates with e-mail and fax applications bringing the familiar software interface to their MFP

Quick Connect

  • Bundled feature in standard offering
  • Custom "Scan to" buttons can also be created using the Quick Connect feature

Add-On Connectors

  • Native integration with today's most popular business applications
    Available Through Sharp Authorized Dealers
    • Add-On Services - Bates Numbering, Cost Recovery
    • Document Management - EMC Documentum Content Server, Hummingbird Enterprise™ DM, Interwoven WorkSite, Open Text's Live Link.

    Available Through Third-Party Vendors

    • Fax Server Connectivity - Castelle Fax Press, Biscom FAXCOM
    • Cost Accounting Applications - Abakos, Sepialine Argos Platform, Billback/Thomson Elite iBillback, Copitrak, Equitrac
    • Professional Equitrac, Professional Enterprise Cost Recovery System, nQueue nQembedded.
    • Document Management - ADOS, Columbia Soft Document Locator, eMason IworkS, Morningstar Interwoven Worksite MP
Features:
  • Integrates seamlessly with corporate e-mail address books including Microsoft Outlook/Exchange, Lotus Notes, and LDAP/SMTP Compliant
  • Preview screen for verification of image quality in either color or black and white
  • Create searchable text of scanned paper documents using the eCopy ScanStation OP OCR capability
  • Enter custom file names at the eCopy ScanStation OP prior to distribution, giving the file meaning to the recipient
  • Provides document security using password protection with 128-bit encryption for distributing and storing your scanned images
eCopy